Overwriting and Editing Struggles: A Simple Strategy That Works

I am an over-writer by nature. I like to go beyond stating facts. I like my descriptions to have color.   

As a grant writer, I often deal with stringent word and character count limits—which are in direct opposition to my overwriting tendency. My writing process is never linear. I know that my first draft is not going to come out pithy and clean while my brain is sprouting out five different facts, three anecdotes and two quotes—all in the same sentence.

I worry that I won’t remember the edit I made to a sentence that I’m ‘attached’ to. Then I start the mental deliberations—should I edit this sentence or should I cut out the last line from the previous paragraph?  Enter writer’s block. Now I’m stumped.

Has this happened to you? If it has….here’s my very simple, low-tech solution.

Every time I find myself in an over-writing dilemma, I open a new document which I label ‘extra words.’ Now, whenever I make an editorial cut to my draft that I think might add back later, I just copy it over into my extra words document. Now I have a safe space for all my ideas to live, and I know I can go back to it at any time.

The funny thing is, I rarely resurrect any of the content from my ‘extra words’ document. And if I do, it’s fairly minimal. But it makes my writing process more effective, and gives me peace of mind.

 What simple tips and tricks to you use to help your writing process? Share your thoughts below!

Strategies for Connecting with Invite-Only Funders

I’m thrilled to hear that so many of you found the spreadsheet of 40+ social impact funders committed to upholding justice helpful. I hope you can continue to use this information to keep pushing forward as you serve your communities in this incredibly difficult time. I see you and I hear you.

However, I found something troubling in the spreadsheet, and you probably did too—I’m sure you noticed that that the application process for a large number of these funding institutions was some variation of “invitation-only.”

This is problematic for many reasons— starting with if the FUNDER does not “discover” you, and THEY do not choose to connect with you, even if you’re work is a 100% aligned, your pathway to connecting with them is as clear as mud.

To me, this is an issue of equity and access.

If you find yourself in that situation, here are a few strategies and resources to try to crack that door open.

1.      Find a Way to Connect

If the funder has published their email and phone number or provides a ‘connect with us link’ your first step is done.

If there’s no visible way to get in touch (or even if you’ve got that covered), time to do some detective work:

• Check out their social media: Can you find their social media profiles on LinkedIn, Face Book, and Instagram etc.? Can you identify a staff or board member to potentially connect with?

• Look for recent press releases and news articles.

• Sign-up to receive the organization’s updates and newsletters—these can be give you valuable insights into the institution.

•  No luck? Check out their 990 and find their listed contacts.

2.      Find your Synergies

      Assuming you’ve been able to find a personal contact and have some intel.,  take some time to write up a short synergy report on areas of alignment;

• Which of your programs/activities are a great fit based on the funder’s stated priorities and recent giving history?

• Take time to create a short pitch-intro that represents your authentic work and voice:

  Version 1: A few talking points for a phone call

  Version 2: A 1-2 paragraph written introduction.

  Remember, you will need to tweak and customize this for each funder.

• Be clear on your ask to connect. Be ready to answer questions.

 3.      Reach Out

Barring any requests for **privacy, try to connect directly with a program contact or decision maker. Depending on your individual situation, plan out your outreach approach:

• Telephone call or email intro? Follow-up plan? No pushy messages. Respectful request to connect.

• Consider having a mutual contact or affiliated colleague make an introduction on your behalf.

• Evaluate whether a short direct messaging via the organization’s public social media with request to connect would further your case.

** ONLY use publicly and officially listed contact information. Do not contact people via their personal emails or phone numbers found on the internet. Also, if the entity specifically requests not to be contacted at all, or requests not to be contacted via a specific method i.e. no phone calls, respecting that request is key.

 If you’d like to dive deeper into this topic, check out these resources:

1. How to Engage with Invitation-Only Funders: from https://fundingforgood.org/how-to-engage-with-invitation-only-funding-foundations/

2. How To Have Conversations with Foundation Program Officers: https://www.youtube.com/watch?v=S0YmTZkbkTE&list=PL7KMjiEftADzyVpEkrucjWNLYIrDquGlj&index=5

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Are you a social-justice focused or community-serving nonprofit looking for grant support? Let’s Connect! Schedule your free grant consultation.

Meet the Justice-Focused Funders

This is a spreadsheet of 40+ funders who are actively committed to advancing justice in 2026. In fundraising terms, think of this as your prospect research list—funders who have publicly stated their support for justice in the U.S. and are backing up those commitments by funding economic, social, racial, gender, environmental, and other justice- and DEI-focused work.

• Create your own copy of this spreadsheet in Google Sheets.

• View & download the spreadsheet in a new tab.

*One Community Grant Consulting, LLC kindly requests written acknowledgment of Sharmila Sitther as the original author of this document, in the event it is repurposed, adapted, or shared.

How to Use This Research for Your Organization

Follow the steps below to make the most of this research and tailor it to your organization’s grant-seeking needs.

1. Create a Working Copy

Create a “save-as” copy of the read-only file. This will allow you to modify the sheet as needed without altering the original.

2. Screen and Narrow Down Potential Funders

Review the list and identify funders that may be a strong match for your organization by considering:

• Geographic focus

• Issue areas

• Funder eligibility criteria

Next step: Delete funders who are clearly not a good fit. For those that remain, add funder contact information for easy reference.

3. Personalize and Organize the Sheet

Add columns or apply filters to customize the sheet for your internal use. For example:

• Identify whether opportunities support general operating funding or project-specific funding

• Filter by a minimum grant threshold

4. Find Deeper Synergies

Review funders’ public-facing materials such as annual reports, impact pages, and social media to learn more about their priorities. Look at past grantees to identify areas of alignment and potential synergies between the funder and your organization.

5. Add Notes

Edit or add notes in the “special notes” section to capture insights, questions, or follow-up actions.

6. Manage Long Lists Effectively

Large funder lists can become overwhelming. Consider funneling this information into a full-cycle grant management software or creating a custom workflow using a tool like Asana.

 And for folks who are curious about how this list came together, keep reading.

The Back Story: How I Created This List

1. I crowdsourced funder recommendations on LinkedIn
I gathered ideas for funders that met the following criteria:

·         Organizations with a publicly accessible website that clearly retains language about their commitment to justice and DEI

·         Funders that are actively supporting economic, social, racial, gender, environmental, and other forms of justice and DEI

·         Funders that support work in the United States

·         Funders with non-functioning websites or without clear descriptions of grant support for U.S.-based organizations were excluded

2. I excluded information that varies widely
To keep the list usable and manageable, I did not include funder deadlines, detailed eligibility criteria, or types of support. These details often vary by program—for example, deadlines and funding types can differ across a single funder’s portfolio.

3. I used ChatGPT to build the spreadsheet template and populate the initial data.

4. I fact-checked everything
Every cell was reviewed, corrected, and edited by me to ensure accuracy.

Important Notes

·         Unless specifically noted, the “giving history” column does not refer exclusively to grantmaking. Grant dollar amounts do not necessarily reflect total charitable disbursements; some funders include other forms of giving, such as investments.

·         Every effort was made to verify accuracy at the time of research. That said, this information is not static. Funder priorities change. Giving methods change.

** If you choose to use this information, please note that you are solely responsible for verifying its accuracy at the time of use. Sources are included as comments in each cell, please check the data for yourself.

Friends, this is truly a labor of love, born out of my distress at the injustices that keep piling up. It’s my give-back. Share it, use it, and pass it along so it can help as many people as possible. Make it work for you, add it to your research, or modify the document in whatever way best supports your work.

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One Community Grant Consulting, LLC kindly requests written acknowledgment as the original author if this document is repurposed, adapted, or shared.

If you are looking for grant support, send me a message or schedule a time to chat.

The Art of Pithy Storytelling—Advice from Petey the Cat

Grant writing is about telling your stories effectively — showing the heart and impact of your work. And sometimes, you’ve got just a tiny bit of space to convey something deep and meaningful. Sometimes it’s just a 100 words. That’s when your writing needs to be pithy.

Do you recognize this gem?

“Ya gotta avoid repetition… shun redundancy… eschew reiteration… resist recapitulation… And also stop telling the same joke over and over!”

Sound familiar? Then I’m guessing you have a 7–10-year-old in your life who’s obsessed with Dav Pilkey’s Dog Man series. This particular moment is from Lord of the Fleas.

Petey’s advice isn’t just funny. It’s actually really good guidance for writers. Whether you’re trying to land a joke, write a grant proposal, or craft a social media post, clarity and conciseness are your best friends.

Pithy Writing Takes Practice

Combining brevity with depth is a skill that takes time and practice. But since we’re talking about keeping things short and sharp, I’ll keep this list of tips brief too:

• Know your stuff. The more familiar you are with your subject, the easier it is to write clearly.

• Frame it fast. Sum up the issue in a few sentences, then dive right in.

• Don’t muzzle your first draft. Write long if you need to, then edit later.

• Cut the clutter. Ditch clichés and extra adjectives.

• Don’t overuse punctuation. It helps keep sentences crisp.

• Experiment with phrasing. Try a few different versions of tricky sentences.

• Stick with the active voice. It’s more direct and engaging.

• Swap in synonyms. It keeps your writing colorful.

And above all — avoid repetition, shun redundancy, eschew reiteration, resist recapitulation. 😄

It Matters in Grant Writing

Funders read a lot. The clearer and tighter your writing, the more likely they’ll truly hear your story. Pithy writing doesn’t necessarily mean cutting emotion — it means focusing on what matters most.

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P.S. Dav Pilkey might be all about goofy, gross-out humor, but there’s a lot of heart there along with the silliness. Petey and Li’l Petey’s conversations often sneak in reflections on pain, forgiveness, and love — remember, even the lightest stories can hold deep truths.

Your Turn

What strategies or tricks help you write sharper, pithier prose — whether in grants, emails, or everyday writing? I’d love to hear what works for you.

The Secret Sauce to Keep Winning Grants

Photo Credit:
RAJAT KUMAR SINGH . Unsplash Images

One of my nonprofit clients consistently wins funding on approximately 80% of the grant proposals we work on together.

 This is not a ‘humble brag’ about my skill as a grant writer—it takes more than solid writing skills to keep up this level of success.

 I’m going to lay it out clearly why I believe this organization sees such strong results:

  #1: Reputation:

Most of their institutional funders are repeat funders who give year after year. There is no shortcut to getting here—it takes years to build a reputation of trust with your constituents, partners and funders, so everyone know that you are in it for the long-haul.

 #2: Accountability:

Their reports are 100% on time. They put in as much strategic thought into the report as they do into the grant application, sharing data and stories that are relevant to the individual funder.

 #3: Clear Grant Strategy:

Each application is assigned to the annual grant calendar. Each month’s work is scheduled ahead of time.

 #4: Sufficient Time:

Each month we plan out our work for the next and map out our funder deadlines and internal deadlines. The team knows whether or not there is capacity to pursue new/unexpected opportunities when they pop up.  I for one, do not thrive on the thrill of last-minute submissions, and always build in a buffer of time to allow for the unexpected.

 #5: Clear Process & Roles:

Know how too many cooks can spoil the soup? Here, the cooks know how to line up in order. We have a strong drafting and editing process in place, and each person knows their role. It minimizes back-and-forth inefficiencies.

 #6: Collaboration:

As an consultant, I need to be up to speed on any new changes in strategy, programs and significant staffing changes. This might sound obvious, but there are often new events and unexpected challenges to catch up on. Each month, before I start the drafting process, a development staff person and I meet virtually to outline every single application and report together—so we are literally on the same page.

 #7: Communication and Trust:

We do our best to keep to our internal deadlines, and share drafts, edits, and research on time. But we’re human. Twice (in five years), I had to hand off work unexpectedly due to a health issue. Both times, we’d built in enough time for someone else to take over. Both times, I was met with understanding and support.

 #8: Strong In-House Writing Capacity:

While I provide extra grant writing and reporting support, they have excellent in-house writers who know their programs intimately. This is really an ideal situation, where the consultant is brought on for extra capacity and not lack of internal expertise.

 #9: Shared Understanding of Decision-Making:

There is space for critique and idea sharing by all, and there is space for pushback by all parties. There is also a shared understanding that final decisions around content and direction are made by the client.

 Not every grants team needs to be structured the same way. Sometimes one person manages the entire effort, and sometimes there are 3–4 staff actively involved; which might sound like a recipe for disaster (and sometimes is). Grant writing is deadline-driven and can be very stressful, but taking the time to build a process that works for you and your team can make it a much more rewarding experience

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